Being a Virtual Assistant.

A simple search in google for the term “Virtual Assistant” might lead to a conclusion that anyone with a computer , internet connection and a decent knowledge of MSOffice can be a virtual assistant. However this is the popular notion, this is far from truth. Unlike other profession, this too requires careful deliberation and in-depth research and information gathering – sharing – and eventually learning.

Being a Virtual Assistant almost happened to me by accident. My educational background and academic credentials, did give me a fair chance to involve in the corporate environment. But , for various multiple factors on a personal level, I could not progress with my corporate dream. I was bombarded with advice from self proclaimed know-it-all on do-at-home, data entry jobs. I knew my skills were worth more than that.

A casual glance at this article on Virtual Assistants kindled the spark and I rolled up my sleeves and got into research. I had to separate the chaff from wheat from what Google has placed before me. It was about 2 weeks of rigorous search and cross references, and more googling, when I finally came to a conclusion on what virtual assistance is all about. Having a computer, internet and MSOffice skills does not even begin to define virtual assistance.

MSOffice suite caters to those virtual assistants who are inclined towards publishing articles and e-books. For these Virtual Assistants, MSOffice is indeed the most needed tool for their business. But for the rest, MSword , and MSexcel will allow us to keep track of events for a certain project and compile reports. So you see… there is more to virtual assistance than just MSOffice skills.

Most Virtual Assistants show case their resume which reflects “I – can – do – anything – that – can – be – done – online “.This gives the impression that “They have lot of time – but nothing to do “. I really feel sorry for them, because , either they have been badly advised, or they are less-informed. Friend, take this from one VA to another. Start by being your own virtual assistant, before becoming someone else’s VA. I am sure that you must be have at least three strong marketable skills as a virtual assistant. Tap into those skills and showcase a demo in your profile. You are not begging for job, neither are you a distraught employee. Express confidence in your resume by being self assertive. By deciding to be a virtual assistant, you are stepping into the path of entrepreneurship.

Virtual Assistants are self motivated individuals who have decided to provide services (over the interent )for a decent remuneration. Virtual Assistants, in addition to their respective skills, also have to manage finance, PRO , marketing all by themselves. A Startup company employs at least 5 -10 people to take care of these activities separately. But with virtual assistants, this is a one man / woman show. This should only emphasize the fact that Virtual Assistants are not just “on call or a stand by temp” who is always at your disposal. Virtual Assistants command more respect than that.

Momepreneur– 5 techniques to Follow your Career & Kill the Guilt

The female workforce is constantly having to make choices between career and family. After investing heavily both financially and emotionally in their education and building their careers, motherhood can often complicate even the most well-laid plans. Whether plagued by pangs of guilt while sitting in the board room when her child is under the babysitter’s care, or fears that she is no longer able to concentrate on her job during those late night meetings, it is an unenviable position for a mother to be in. Not to mention, she may face ridicule from judgmental colleagues and supervisors who doubt her ability to juggle home life and her work load.
However high paying your job might be, it is certainly not worth your skill and time if you have to face this kind of pressure, day-in and day-out. You stand the risk of diminishing self-esteem coupled with an unhappy work and home environment. Sometimes a little soul searching can help you realize you are really worth much more than what you’ve gotten credit for.
In jest, it is sometimes said that women have a “built-in multi-tasking chip”. But jokes aside, this does seem to make sense when you take into consider all that is expected of modern women. I remember seeing a promotional video telecast on Mother’s Day. It showcases a 5 year-old trying to draw pictures of the members of her family. The father is portrayed seated at his desk, working. The brother is portrayed playing soccer; the sister is portrayed by the phone. But when it comes to drawing her mother, the little girl is so perplexed, that she ends up drawing her mother with 8 arms, which seemed to speak volumes to me.
It is time for you to do some thinking and put your skills , and time to good use while keeping your priorities straight.

  1. Your Talent : –
    • Isn’t this the reason you were hired in the first place ?
    • Do you still retain the spark , the love for what you do ?.
    • How close do you follow the developments in your area of expertise?
    • Does your job continue to use your talent, or have you been under utilized?
    • Does your salary justify long working hours. ?
  2. Your Time : –
    • Do you have to commute for more than 2 hours to reach your work ? ( That makes 4 hours a day and x gallons of gasoline per week. Do the math)
    • Does your commute mean, you are compromising on your sleep? Without a decent 8 hrs sleep, you are burning the candle at both ends.
    • Do you have at least 2 hours a day , just for yourself ? And no multi-tasking…just for yourself. Sometimes even doing nothing can be a great energy booster. If the answer to this is a resounding “NO”, then your time is being abused, by you and by others.
    • Do you bring your work home ?
  3. Your Money
    • Do you have enough funds in the family account to manage for at least 3 – 4 months, if you decide to take a break from work ?
  4. Your Plan
    • Go over the financial implications and intricacies over and over again
    • Will you be able to acquire 6 uninterrupted hours per day , by working from home ? Could be 3+3 or 2+2+2 or 6 straight hours.
    • Do not go overboard and fall into the trap of thinking ” I can work for 10 hrs, I save on commuting time”. You fail to consider telephone calls, un-announced guests , sales people and other unforeseen interruptions.
    • Do you have the resources that supplement your talent and time? Like, Uninterrupted internet connection , voice mail among other things.
    • Do you have the determination “Not to work beyond my 6 hours” ? After all, what is the point if you are toiling for 10 hours a day. You might as well work at the office.
  5. Your Resources :- YOU CAN..
    • Devote 2 hoursrs ( out of 6 hourrs), to identify potential clients who can use your skills over the internet.
    • Plan the type of work you are willing to handle, and, prepare documentation
    • Maintain a log of your work activities right from Day-1.
    • Keep Personal and professional correspondences / contacts separate.
    • Get yourself a paypal account ( or look into other options )to receive funds
    • Get in touch with sources that can give you a steady stream of work, without having to scout for them yourself.

Motherhood is a wonderful thing. But this does not mean that you have to compromise your career goals. All it requires is a little preparation and lot of perseverance to achieve your objectives on personal and professional levels. Your family is already attuned to your current work schedule. They do not interrupt you at work when you are at the office. So it will take some time for them to realize that when mom is working from home, she is actually working. A little fine tuning of the family schedule should eventually give you at least your 6 hours of work time.
You will now be a “work at home mom”, not an on-call employee. This means you gain control over your time and make it truly yours. You should never feel guilty about doing things for the sake of your family and you shouldn’t have to sacrifice your aspirations either. It is time to stand back and contemplate the larger picture. This will motivate you to gain control and give you much needed perspective.